Submissions

After an App is made, they can be used and distributed in the form of ‘Submissions.’ They can be filled out (like a form), and take the user input and manipulate it in the way that the business rules of the App tell it to. Submissions can also be distributed to other users and linked to so that your content can be easily distributed.

The Submissions Tab

When you select the ‘Submissions’ tab image50, followed by the ‘Review Submissions’ dropdown option image51, the ‘Review Submissions’ module will open:

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This module is used to manage the submissions that have been made to any App.

Viewing Submissions for an App

You can view Submissions for an App by selecting from the ‘App Name’ dropdown:

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  1. Choose an App from the drop-down box
  2. (Optional) Choose a date range to see Submissions for a specific time period
  3. If applicable, choose a location to filter App Submissions
  4. If applicable, choose a location and/or a category/subcategory to filter App Submissions
  5. Click on the ‘Refresh’ button image54

The submissions that satisfy your search criteria will appear in the results table sorted by date:

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Managing Submissions

This section talks about how to manage the submissions in your space.

The Submissions Toolbar

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Click image57 to refresh the list of submissions.

Click image58 to create a new submission for the App (See section 3.4)

Click image59 to delete all of the submissions listed on the page.

Click image60 to export all of the data in the submissions currently in view to an Excel file.

Click image61 to export all of the data in the submissions currently in view to an XML file.

The Submissions Table

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Click on the image63 arrow beside the date to collapse or expand the list of submissions for that date

For each submission, there are four buttons. These buttons appear when you hover over each of the submission rows: image64

image65 Edit Submission: Click this button to edit the submission

image66 Delete Submission: Click this button to delete the submission

image67 Export to Excel: Click this button to export the submission data to an excel file.

image68 Export to XML: Click this button to export the submission data to an XML file.

Click the image69 arrow beside any submission to view a condensed summary of the input for the controls in the submission:

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You will see tabs for the different Pages of the App, with a summary of the input for the controls/fields in each Page. All text inputs will be shown with their input, while checkboxes and other fields may have other ways to display their inputs, such as ‘N’ for not checked and ‘Y’ for checked.

Creating and Editing Submissions

This section explains how to create and edit submissions of Apps.

Opening the Submissions Editor

To create a new submission for the selected App, click image71 in the submissions toolbar. This will open the Submission Editor.

You can also edit a submission by clicking on the image72 button beside the submission name. This will also open the same Submission Editor.

Editing Submissions in the Submission Editor

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After opening the Submission Editor, you can perform actions on your submission.

Click on the name of the App at the top of the tree diagram on the left-hand side to see the entire submission with all of the Pages.

The Pages under the image74 list are considered ‘read-only’ and do not have any changeable input.

Click on a Page under the image75 list to view that Page.

Changing a Submission

You may then begin to add or change input in a submission based on the fields given in the current Page. You may go between Pages and edit them without losing changes in another. Your edits do not need to be saved until you leave the editor.

You must click image76 before leaving the editor to save your changes.

Updating, Printing, Approving

Click image77 to save your changes to the entire submission when you are ready to leave the editor.

Click image78 to Print a copy of what is currently on the preview screen. This allows you to print different sections of the submission by clicking on a Page (prints the Page), on image79 or image80(prints all of the pages in ‘Entry’ or ‘Info’), or the entire submission by clicking on the App name on the top of the list.

Click image81 to change the submission status to ‘Accepted’, and to make the submission read-only.

Click image82 to change the submission status to ‘Rejected’, and to make the submission read-only.

Click image83 to close the Submission Editor.